Your business paperwork, filed and organised.
Snap, upload or email your receipts and invoices. DocuFiled reads them and files them as bills in QuickBooks, so nothing goes missing at tax time.
Send it however suits you
No new habits. Your paperwork reaches us the way it already reaches you.
Upload
Drag PDFs and photos in from your computer.
Phone camera
Snap a paper receipt before it fades or gets lost.
Forward supplier invoices to your own DocuFiled address.
Send a photo from the chat you already use every day.
From your shoebox of receipts to QuickBooks in three steps.
You send it. We check it. It's filed. Anything unclear comes back to you before it's published.
- 1
Send it in
However it arrives, every receipt and invoice lands in one place for your business.
- 2
We read it
Supplier, dates, GST and totals are picked up automatically, and coded to the right account.
- 3
Filed in QuickBooks
Once everything checks out it's published as a bill, with the original attached.
Key features
Everything included for every business — no add-ons.
| Feature | What it does | Included |
|---|---|---|
| Capture & storage | ||
| Web and mobileWorks in any browser on your computer, tablet or phone — snap receipts with your phone camera. | Works in any browser on your computer, tablet or phone — snap receipts with your phone camera. | |
| Every way to sendUpload, drag and drop, forward to your own email-in address, or send by WhatsApp. | Upload, drag and drop, forward to your own email-in address, or send by WhatsApp. | |
| AI document readingSupplier, invoice number, dates, PO number, GST, totals and line items read automatically. | Supplier, invoice number, dates, PO number, GST, totals and line items read automatically. | |
| Multi-invoice PDF splitA PDF holding several invoices is split into one document per invoice. | A PDF holding several invoices is split into one document per invoice. | |
| Supplier statementsStatements are recognised and filed separately, with every invoice they list. | Statements are recognised and filed separately, with every invoice they list. | |
| Foreign currencyOverseas bills converted to AUD at the RBA rate for the invoice date. | Overseas bills converted to AUD at the RBA rate for the invoice date. | |
| Secure document storageOriginals kept safely online for record keeping, searchable any time. | Originals kept safely online for record keeping, searchable any time. | |
| Review & automation | ||
| Auto-categorisationEach bill is coded to the right account and GST treatment from your chart of accounts. | Each bill is coded to the right account and GST treatment from your chart of accounts. | |
| Supplier rulesSet an account and GST treatment once per supplier — including mixed GST and GST-free invoices. | Set an account and GST treatment once per supplier — including mixed GST and GST-free invoices. | |
| Ready checksMissing or inconsistent details are flagged for review; complete bills are marked Ready. | Missing or inconsistent details are flagged for review; complete bills are marked Ready. | |
| Duplicate detectionWarns before the same bill is filed twice — in DocuFiled or already in QuickBooks. | Warns before the same bill is filed twice — in DocuFiled or already in QuickBooks. | |
| Supplier statement reconciliationStatement lines matched against bills received, with paid and unpaid status from QuickBooks. | Statement lines matched against bills received, with paid and unpaid status from QuickBooks. | |
| Supplier historySee a supplier's past bills in QuickBooks and how they were usually coded. | See a supplier's past bills in QuickBooks and how they were usually coded. | |
| Publishing & teams | ||
| Publish to QuickBooksReady bills published as bills with the supplier, account, GST code, memo and original attached. | Ready bills published as bills with the supplier, account, GST code, memo and original attached. | |
| GST apportioningBills with both GST and GST-free items are split so QuickBooks' GST matches the invoice. | Bills with both GST and GST-free items are split so QuickBooks' GST matches the invoice. | |
| Chart of accounts syncAccounts, GST codes and suppliers kept in step with your QuickBooks file. | Accounts, GST codes and suppliers kept in step with your QuickBooks file. | |
| Users and rolesInvite your team as business admins or members; members only see their own uploads. | Invite your team as business admins or members; members only see their own uploads. | |
| Accountant portalYour accountant sees every client in one place, with what's waiting to review and publish. | Your accountant sees every client in one place, with what's waiting to review and publish. | |
Published straight to your books
Connect your accounting file once. Ready bills are published with the supplier, GST code, account and the original document attached.
- QuickBooks OnlineAvailable now
- XeroComing soon
- MYOBComing soon
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